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Author: Science Policy

Interview Marie Preau

Marie Preau is Professor of Social Psychology and Director of the Reshape laboratory, Marie Préau has been serving as a project manager for scientific strategy in the field of health since September 2022.

1. In what framework/project have you worked with elected officials / political representatives?

In public health, we inevitably have links with politicians.

Several experiences. My first experience with politicians was as a researcher within the National AIDS Council (CNS), which is a national body whose members are appointed by the Prime Minister or even the President. This body brings together experts, researchers as well as individuals from civil society, representatives of societies of thought, such as religious faiths or Freemasonry. It was interesting because the CNS either took up topics on its own initiative to work on referrals, or was referred to by the Ministry of Health on matters such as the management of HIV among migrants, medicalized prevention, etc. There were also political sociologists like Alain Touraine; it was interesting to have their perspective, combined with those of citizens, experts, associations, and family representatives.

It wasn’t the elected officials who directly introduced the topics; we collectively chose a referral on a subject. We didn’t base our work directly on them, but they contributed by asking their questions. But the nature of the questions is inherently political, such as the medicalized prevention of HIV: Is it acceptable to give a drug to people to protect themselves, like a contraceptive pill? What message should be conveyed to citizens? It is complicated to say that people continue to take sexual risks but that we can give them a treatment that will protect them from it.

Another related question: can this treatment be reimbursed by social security? Afterward, we worked extensively on the issue of the management of migrants because there was a discourse from certain politicians saying that migrant populations were arriving in France to get treated for HIV, etc.

Ethics were involved, and there was also a sensitive side to it.

We had a referral regarding the organization of HIV prevention management in French Guiana. For that, we went there on a 10-day visit to see everything. So, there were really major things at stake. So, that’s an experience that impacts you in how you do research. Personally, I have always held that the researcher is there to provide scientific data to help others, like elected officials, build their advocacy.

So I feel very comfortable with that; our job is to provide data and publication. Publication is a condition for our credibility.

Regarding my experience as scientific co-coordinator or director of the SHAPE-Med@Lyon project – winner in 2022 of the France 2030 “ExcellencES” call for projects, which draws on all the scientific strengths of the Lyon-Saint Etienne site to develop transforming research and training projects in the field of health and well-being – the question of the connection with elected officials was embedded in the project right from the start. This corresponded to the time of the implementation of the local health contract (CLS) where they set up the Scientific Committee. So, I am a member of the Scientific Committee of the CLS. We work very closely with elected officials there. We did a 5-day mission to Barcelona with the DGS (Director General of Services), in the presence of the Director General of Health for the city of Lyon. And it was interesting because we actually went to visit the Barcelona City Hall, which has One Health actions, so they wanted to see how it was organized. And there is a global health institute in Barcelona that was something of a model we were interested in to understand exactly how it worked. We realized that it was not applicable in France given the organization because, among other things, they have private funders like the Spanish bank La Caixa, which would not be possible in France. But it was definitely an interesting experience to see the questions they asked and the questions we asked.

I think we are going to achieve co-constructed projects – genuinely with city stakeholders; I think this is one of the first times to my knowledge.

2. What do you think the conditions for a constructive dialogue between researchers and elected officials are?

In this last experience, there was a firm commitment from both sides: from the researchers’ side and from the city’s side, which wanted to involve academics in the operation of these local contracts to bring credibility to all actions, to validate them scientifically.

In SHAPE-Med, we had declared that we wanted to work with local institutions and that we wanted this partnership. We persisted: we had the elected officials and directors come to the SHAPE workshops. And we didn’t give up, even if we were discouraged at times. But progress was made. Now we do joint presentations, researchers and elected officials, as in the Jacques Cartier interviews.

We also organize workshops together, walking lectures/conferences, and conferences in the city park of Lyon.

So, I think the contract, the actions of the local health contract, are truly built on scientific data with researchers, and the topics we develop also stem from field realities. There is one, for instance, on bedbugs. We started from field experience and went looking for expertise in biology, economics, etc. I think we will eventually secure funding for this project.

It works both ways; it’s give and take: it fuels the credibility of the CLS actions, and, conversely, we build projects based on the reality of what is actually happening.

3. Have you had experiences where this collaboration did not work?

The problem is often a matter of time; we don’t know how long this body will last following regular new elections. Sometimes, we wonder how far we should go. The Scientific Committee of the CLS—how long will it exist? Do weknow at what point we are to stop or not, and how?

4. If you had to recommend to colleagues for them to get involved in this type of initiative, what would you tell them? What advice would you give them?

I think you have to ensure that you are not going to work for the politicians but defending a common cause.

Why did it work? Because the common scientific objective is One Health, and, in fact, the elected official was waiting for our results and trusted us. But we weren’t there to defend the policy of the city of Lyon. It’s just that we truly had this common goal and, as a result, mutual recognition of expertise from both sides. I think that is, for me, the key to our collaboration.

 

Do you want to know more about the policy engagement toolkit?

Do you want to share your experience in policy engagement? Do you think about contributing to the policy engagement toolkit? Feel free to contact Tome Sandevski via science-policy@pvw.uni-frankfurt.de

 

Format: Short Training Course for Research Managers

Summary: Key features in a nutshell

  • A short in-person training course for research and knowledge transfer managers of Ca’ Foscari University of Venice and local partner institutions
  • Dual format: presentation of research projects at different development stages, with a focus on policy engagement, followed by a roundtable with experts (research facilitator, research manager, and postdoctoral researcher)
  • Valuable opportunity to share best practices and tools and analyse key elements to consider during the project design phase, specifically on the impact of projects on policymaking
  • Networking opportunity at the end of the training course
  • Course hours are recognized as official training by the competent office within the university (all the staff from Italian Public Administration are required to attend at least 40 hours of training annually)

 

How does the format works?

Before the course

The ENGAGEgreen project unit of the Department of Economics at Ca’ Foscari, together with the office for Promoting Innovation and Knowledge (PInK), drafts the agenda and selects speakers through regular online and in-person meetings. Other tasks include:

Setting up a registration form with a timely deadline necessary to know the final number of participants, both to book the room and for providing the light refreshments foreseen as a networking moment at the end of the course.

Communication of the event on official social media accounts and the university’s internal newsletter targeted to research and knowledge transfer managers.

Contacting the university’s Human Resources and Development Office to confirm the procedure to approve participants’ training hours.

During the course

Registration of participants for the accreditation of training hours.

After the course

The organizers send a message of thanks to speakers and participants, inviting them to follow the project’s updates on social media and asking them to complete a short questionnaire providing feedback on different aspects of the event.

 

Challenges (and ways to address them)

  • Finalize the program well in advance to have enough time for promotion before the registration deadline. Mitigation measures: constant communication between organizers to keep them reminded of the timeline.
  • Speakers unavailable in-person at the last minute. Mitigation measures: set up an online meeting link in advance and select a room with the proper equipment in the event of a hybrid session.

 

Tasks and resources

Project team

Coordinates agenda, speakers’ involvement, registration & communication, meeting room and catering services.

Co-organizing office

The office for Promoting Innovation and Knowledge, co-organizing the training, is involved in all preliminary phases, in particular to identify the most suitable topic and related speakers.

Speakers

They meet separately with the organizers to decide on the topic, time and other details relating to the presentations. They prepare the presentation material: slides and links to share with those present.

 

Required funding for activities

All speakers are affiliated with the university, so no funding is expected for their travel/accomodation.

Light refreshments (e.g., coffee break/snacks) are offered during the networking moment at the end of the training.

 

Sources and further reading

Ca’ Foscari University event webpage.

Case Study on the Local Health Contracts in France

Case Study on the Local Health Contracts in France and in the context of the SHAPE-med@Lyon project

 

What is the format about

A local health contract is an agreement between a local authority (city, metropolitan area, community of municipalities) and the Regional Health Agency. The objective is to adapt public health policies to the real needs of the local population, taking into account their specific characteristics. This multistakeholder governance model is central to the link between research and policy.

There are two priority objectives for local areas:

=> To reduce social and territorial health inequalities

=> To implement solutions for local healthcare provision.

The local health contracts (CLS) contribute to the development of local health dynamics. They enable the Regional Health Agency’s project to be aligned with the expectations of local authorities in order to implement actions that are as close as possible to the population.

Unlike major national strategies, local health contracts operate on the local level, aiming to reduce social and regional health inequalities and improve access to care.

 

How does it work

The Local Health Contract operates primarily on the basis of a shared regional diagnosis. Local stakeholders, universities (including scientists), healthcare professionals, associations, and residents participate in analyzing the health situation: the population’s state of health, living conditions, access to care, etc. This diagnosis makes it possible to define priorities for activity that is tailored to current conditions on the local level.

Once the strategy has been established, the local authority and the Regional Health Agency sign a contract that is valid for an average of five years. The contract covers several strategic areas (prevention, mental health, environmental health, youth health, etc.) and sets out a series of practical actions.

In Lyon, for example, the Local Health Contract for 2022-27 presents more than 40 actions organized around four main areas and a cross-cutting focus on environmental health.

The Local Health Contracts are managed by a steering committee that includes representatives from the city, the Regional Health Agency, and the partners involved, while scientific bodies (such as the Local Health Scientific Council in Lyon) provide independent expertise.

 

Challenges and how to address them

Implementing a Local Health Contract raises several challenges:

The first one is Concertation, because bringing together institutions, associations, residents, and researchers in one place requires a considerable capacity for coordination.  This concertation is generally organized by the local authorities and the regional health agency.

Furthermore, priorities are not always shared, and a balance must be found between political demands and scientific realities.  Researchers are essential for providing data-based expertise, helping analyze regional health determinants, and evaluating the impact of actions taken. Their key mission is to ensure methodological rigor and to provide scientific knowledge for public decision making.

Another challenge concerns knowledge of the region, as this requires a solid diagnosis. There are, of course, funding limitations, as the Local Health Contracts is based on a multiannual contract, while local authority budgets can change with political cycles.

Finally, the evaluation of the efficiency of a local health policy requires tools shared between partners.

These difficulties help to explain why the SHAPE-med@lyon project in Lyon was created, which aims to bring together research, innovation, and regional leadership. The goal is to support the Local Heath Contracts with scientific data to build a shared culture of evaluation.

 

Tasks and resources

The success of a Local Health Contract relies on a number of coordinated stages:

First, there is a mobilization phase in which the various stakeholders commit to working together to build the project. This dynamic partnership, particularly between researchers and policymakers, is essential to guarantee sustainability beyond political cycles.

Then, a local diagnosis is carried out by both the local authorities and the regional health agency with the researchers’ expertise, combining all types of data. Based on this diagnosis, the steering committee defines priority areas and targets for action: these will be assigned to specific managers, with dedicated resources and identified managers.

Once the contract is signed, operational implementation begins: coordination between institutions, launch of actions, etc.

Among the examples of action, we can highlight SONAR@lyon, a Nature-Based Solutions Observatory that uses a One Health Approach in the Lyon metropolitan area, a project supervised by Ms. Caillaud from Lumière University: https://greps.univ-lyon2.fr/projets/projets-nationaux/sonarlyon

Throughout the process, regular reviews allow for adjustments to be made to the measures, certain things to be corrected, and successes to be built on.

 

Ressources 

https://www.univ-lyon2.fr/universite/shape-medlyon

https://www.ars.sante.fr/les-contrats-locaux-de-sante

https://www.lyon.fr/actions-et-projets/les-plans-daction-strategiques/le-contrat-local-de-sante

Introduction to The Public Factory

Description

The Public Factory is a structure that opened in Lyon at the start of the 2018 academic year. The Public Factory offers modular, user-friendly spaces for student and teaching communities, as well as local stakeholders (government departments, local authorities, businesses, associations). The Public Factory is made up of a range of spaces where people can meet, get together, and take part in events, as well as learning, sharing, and debating.

 

What is the format about?

Its aim is to develop a scientific, artistic, and civic program in line with the activities of the school, Science Po Lyon and its Foundation, but it was also created on the basis of a Political Science teaching program designed to involve fourth-year students in concrete and complex issues of general interest to which the humanities and social sciences can provide useful food for thought and answers.

The aim of the Public Factory is to create links between students, researchers, policymakers (state, local and hospital civil servants, institutions, elected representatives), semi-public and socioeconomic players around issues of transforming public action. The University of Lyon 2, the IAE Lyon 3, the ENS, and the University of Lyon also participate by mobilizing their students for certain projects while developing a science, arts, and civic program linked to the activities of the school, Science Po Lyon and its Foundation.

Over a period of six years, the Public Factory has carried out nearly 50 projects involving more than 300 students and 40 different partners. Every year, around a hundred students work with local authorities, government departments, businesses, and associations that are committed to tackling issues of public interest.

 

How does the format work?

Public Factory projects are carried out in the form of action training. They are based on phases of research and immersion in the field, enabling students to meet the various players involved in or impacted by the theme of the project. This is a pedagogical method of in-situation training with an enhanced creative and professional dimension. The common theme is the action-research approach to teaching by Kurt Lewin.

 

More concretely, here are the different steps in a Public Factory project

1) Each year, there is a call for expressions of interest concerning public policy projects.

When the request is received, the problem is approached and rethought in consultation with the teams at the Public Factory and the lecturers. This is the step of collaborative work and redefinition of the scope of intervention and expectations.

Parallel to this, students form groups of eight to ten students from September to April (out of a total of around 100 students).

2) The central idea is to immerse the project teams in the field to understand how the various stakeholders experience the chosen problem. Parallel to this, the project teams draw up a literature review to guide their work through the literature relevant to their subject.

3) Finally, a feedback session is organized for each project, giving the students the opportunity to present their conclusions and recommendations to all the partners, teachers, and professionals present. Each year, we can count on around 15 projects for around 100 students. The results of the work are free, as the Public Factory wishes to be part of the knowledge commons.

 

Examples

Public Factory website: https://www.sciencespo-lyon.fr/public-factory/

Projects for the year 2025-26: sciencespo-lyon.fr/public-factory/dispositif-pedagogique/projets-de-lannee-en-cours-2/

 

Sources and further reading

Action-Research and Kurt Lewin: https://cedrea.net/La-demarche-de-recherche-action-une-rupture-epistemologique

 

Do you want to know more about the policy engagement toolkit?

Do you want to share your experience in policy engagement? Do you think about contributing to the policy engagement toolkit? Feel free to contact Tome Sandevski via science-policy@pvw.uni-frankfurt.de

The Hackathon: An Intensive Interdisciplinary Seminar

What is a hackathon?

“Hackathon” is a combination of the words “hack” and “marathon.” It is an innovative format in which participants come together to brainstorm ideas and create solutions within a short period of time.

Also referred to as an “innovathon” or “ideathon,” a hackathon brings people together to use collective creativity to imagine and develop new ideas. This collaborative and intense format is designed to inspire innovation and deliver concrete results quickly.

 

What is our format about?

Hackathons have become increasingly popular over the past five years. They provide students with an opportunity to showcase their skills, explore new ideas, and collaborate with others from different backgrounds.

Hackathons are valuable for institutions because they can help students come up with innovative solutions together to address real challenges. It is also an effective way to strengthen the interaction and connections between universities and practice partners such as policymakers.

In our case, the hackathon format takes place during a week-long seminar dedicated to the topic of public policy design. This seminar option is open to two Master’s students from all disciplines at the university, and we expect 15 to 30 students per session.

Students can develop unique, practical ideas in just a week through intensive teamwork. Hackathons also highlight the value of multidisciplinary collaboration and structure the creative process around specific goals, especially – in our case – where students from all disciplines meet to work in groups of four to five students and combine different approaches to complex questions.

 

How does the format work?

We organize a five-day hackathon in a non-working week, dedicated to introductory courses (resulting in ECTS credits) where students from all disciplines can explore topics, they have not yet encountered in their studies.  Our format is an in-person event and involves numerous on-site meetings where students can meet with key players in each year’s thematic area of activity.

 

The key steps

Step 1: Define the challenge

It is important to start by selecting a sponsor and working with them to define the theme or the topic and a related challenge. The challenge should be realistic and achievable within the timeframe. Effective communication is also important to attract motivated participants.

Step 2: Event launch

Kick off the hackathon with an opening session. The teacher explains the schedule and objectives for the week. The sponsor presents the challenge, including constraints and key considerations. Additional contributors, like associations or beneficiaries, may provide input to guide the students.

Step 3: Idea generation

Throughout the week, students take part in seminars and workshops led by instructors and experts. These sessions guide them as they brainstorm and refine their ideas.

Step 4: Prototyping

Once the groups have a clear idea, they move to the prototyping phase. This includes expert-led workshops and autonomous teamwork to create a concrete solution.

Step 5: Presentations and feedback

At the end of the week, the groups present their projects to the sponsor. These presentations may be followed by discussions and/or feedback to further refine the ideas.

Step 6: Post-event follow-up

It is important to stay in touch with both the sponsors and the students/participants after the event. This allows questions to be addressed and adjustments to be made along the practical implementation of the ideas developed. This follow-up stage also helps maintain good relationships with the sponsor and sets the stage for future collaboration.

For universities, grading a hackathon can be challenging. Instead, participation and engagement can be evaluated or feedback collected through a satisfaction survey.

 

Tasks and resources

A hackathon is a short, collaborative experience designed to inspire innovation and work in the field. Resources need to include an adequate assignment for the format and an external sponsor who is available for a few days.

 

Examples

https://www.univ-lyon2.fr/sciences-et-societe/les-poles-de-specialites/motif-design-des-politiques-publiques

 

Sources and further reading

https://www.bibliotheque-initiatives.fonction-publique.gouv.fr/files/2023-11/HACKATHON-LE-GUIDE-PRATIQUE.pdf

 

Do you want to know more about the policy engagement toolkit?

Do you want to share your experience in policy engagement? Do you think about contributing to the policy engagement toolkit? Feel free to contact Tome Sandevski via science-policy@pvw.uni-frankfurt.de

Format: Capsule

Introduction: What is the format about?

  • A capsule format is a discussion in closed, small group sessions between researchers and policymakers (private). As a rule, these involve two researchers and two policymakers, but there can be less or more if necessary. A small audience may also be present in this discussion.
  • It is a free format that allows participants to engage in free exchange without concern about a large audience listening to, after which the main points that emerged from the discussion are presented to the audience
  • Topics must be open to discussion and the themes defined in advance because there is a public presentation later of the discussion, open to questions from the audience.

 

 

How does the format work?

Part 1: The private meeting

The capsule format is based on a confidential and informal setting that is designed to encourage open and constructive discussions.

Generally, two or three policymakers meet with two or three researchers, ideally from different disciplines. The workshop is organized by knowledge exchange officers from the university when, as in our case, we have identified a common theme. The capsule was organized as part of a two-day conference, which gave us the opportunity to bring together researchers and policymakers interested in the topic and provide them with an important opportunity for private discussion on the subject. The meeting is closed to the public and the media. Participants are invited to freely share their knowledge, challenges, and questions without concerns about public communication or political position.

This format aims to create a climate of trust and can lead to mutually beneficial relationships in the future.

Policymakers can ask questions without fear of judgment, and researchers who are not accustomed to speaking in public can present complex or even sensitive findings.

This capsule format also makes it possible to move beyond short-term thinking by opening up new areas for action. These dialogues can be one-off events or part of a cyclical process.

Part 2: The public presentation

At the end of the private session, a public debriefing can be organized to share the main ideas discussed while respecting the confidentiality of individual comments. This time allows for broader reflection and highlights the value of the discussion. In our case, the private session took place when the audience broke up for lunch. When they returned, the public session was included in the conference schedule for the day, which enabled us to have a significant, interested, and dynamic audience.

 

Challenges and how to address them

The main challenge of this format for support staff (knowledge exchange managers and research managers) is to maintain a common thread throughout the discussion to ensure the coherence and progression of the exchanges. To this end, the choice of moderator is crucial: he or she must have properly prepared the topics in advance, know how to rephrase comments, and make connections between the concerns of the participants, especially during the second phase of the public presentation.

 

Tasks and resources

Content: The content is very open, but the moderator must have thoroughly prepared the discussion topic and the limits of the researchers’ field of expertise and the limits of the policymakers’ field of activity for the discussion to be productive.

Although the format is fairly open, it requires a certain amount of preparation time for all participants. In fact, a meeting prior to the discussion is very useful for everyone to clarify their area of expertise and also to define the topics and limits of the discussion.

 

Examples

https://www.univ-lyon2.fr/sciences-et-societe/nos-projets/review-of-the-capsule-meeting-between-policy-makers-and-reseachers-on-the-key-topic-the-management-of-urban-wastelands

 

Do you want to know more about the policy engagement toolkit?

Do you want to share your experience in policy engagement? Do you think about contributing to the policy engagement toolkit? Feel free to contact Tome Sandevski via science-policy@pvw.uni-frankfurt.de

Introduction to Science Shops

What is a Science Shop?

“Science Shops are organizations that make knowledge available to civil society organizations that don’t have the means to pay or carry out research themselves. Science Shops can be embedded within other organizations (universities, research institutions, companies) or established as independent organizations in the form of non-governmental or other not-for-profit organizations.” (Science Shop Establishment Guide)


Key features at a glance

  • A Science Shop creates dialogue between civil society organizations and the research community to support these initiatives
  • A Science Shop is concerned with sharing ideas and developing appropriate responses
  • For each project, public feedback and/or an accessible deliverable are used to make all the knowledge recommendations that have emerged available

 

Introduction

What is the format about?

Associations, local authorities, and citizens’ groups sometimes need specific insights and knowledge to consolidate their actions, assess their impact, or discover new approaches.

The Science Shops provide a link between the research community and civil society, encouraging dialogue and collaboration between them.

Thanks to the space for exchange and monitoring, they offer potential for experimentation, particularly through seminars and workshops.

Associations, citizens’ groups, and local authorities are supported in their questioning by researchers who mobilize students in the form of internships, challenges, or group work.

 

How does the format work?

  1. The Call for interest => formulation of requests. This call for expressions of interest is open for a fairly long period of approximately four months (generally from February to May) so that all applications can be received and properly processed collectively.

A question of general interest is submitted to the Science Shop, studied, and reformulated in coordination with a scientific committee to develop specialized support.

  1. The Scientific Committee => selection of projects. Each year, the Science Shop brings together a scientific committee composed of experts who examine the applications submitted through the call for expressions of interest and select around fifteen projects to be carried out each year. In some cases, the scientific committee redirects applications to other formats.
  2. The design and dissemination of offers => Applications and interviews
  3. The completion of group tutorial projects and of individual placements

A team of researchers or students is then contacted and put together by the science shop to carry out a field study and work with these civil society players to develop a practical response to their problem.

  1. The dissertations / presentations / presentation of results => potential political decision makers in attendance

A public presentation and/or an accessible final publication will make available all the knowledge that has emerged.

 

Tasks and resources

This is a program to support the stakeholders in a project, promoting dialogue and collaboration between civil society organizations and scientific research.

It supports researchers who want to be more in touch with different stakeholders in the field and is interested in participatory research projects. They will become involved by taking part in seminars and workshops and will benefit from centralized resources on the theme of participatory research.

The Science Shop gives researchers the opportunity to supervise a student or a group project and to support the implementation of research in conjunction with all the players involved.

It also allows them to take part in the work of exploring and supporting social demand, enabling them to find and advise partner structures for collective student projects or personal projects.

For large-scale research projects, they can call on the expertise of the science shop’s third-party supervisors (participatory research supervisors).

  

Examples

Boutique des sciences de l’Université Lumière Lyon 2 https://www.univ-lyon2.fr/sciences-et-societe/boutique-des-sciences

 

Sources and further reading

Leaflet Boutique des Sciences ULL2: https://www.calameo.com/read/0074134546a08abe69437

Guide pratique de la recherche participative (A practical guide to participatory research French version): https://lemouvementassociatif-aura.org/wp-content/uploads/bsk-pdf-manager/2024/11/GUIDE-RECHERCHE-PARTICIPATIVE.pdf

Website : le mouvement associatif : https://lemouvementassociatif-aura.org/nos-4-champs-actions/actions-innovation-sociale-associations-mouvement-associatif-auvergne-rhone-alpes/

 

Living Knowledge Network – the formal international network of Science Shops and Community Based Research : https://livingknowledge.org/

And their Science Shop Establishment Guide (pdf version) : https://www.scishops.eu/wp-content/uploads/2019/07/SciShops_D4.4_Guide.pdf.pdf

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