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Author: Giulia Ballarin

Giulia Ballarin (giulia.ballarin@unive.it) è Project Manager presso l’Università Ca’ Foscari di Venezia, dove si occupa della gestione e della rendicontazione di progetti di ricerca finanziati dall’UE presso il Dipartimento di Economia. Ha maturato precedenti esperienze nei settori della raccolta fondi, della comunicazione e della grafica. Ha conseguito un Master Europeo Congiunto in Studi Inglesi e Americani (M.A.) presso l’Università Ca’ Foscari di Venezia e un Diploma post-laurea in Editoria: Design e Management presso l’Università degli Studi di Verona.

Interview – From Data to Action: Inside the Mission to Make “One Health” a Policy Reality

Interview-Partner

Gaia Bertarelli is Associate Professor of Social Statistics in the Department of Economics at Ca’ Foscari University of Venice. Her research focuses on statistical methods for integrating complex data, including small area estimation, robust statistics, latent variable models, multidimensional indicators, and methods for combining different data sources. Her applied work addresses health systems, social inequalities, poverty, gender differences, and sustainable well-being. Within PLANET4HEALTH, her contribution is closely connected to the project’s ambition to transform fragmented environmental, health, and socioeconomic data into evidence that can support more equitable, timely, and actionable policy decisions.

 

Questions:

The PLANET4HEALTH project operates under a powerful and urgent mission: translating science into policy. From your perspective at Ca’ Foscari University, how does your team’s focus on data analysis, health inequalities, and climate vulnerabilities help bridge this gap, and what is the biggest challenge when turning such complex environmental risk data into actionable policies?

At Ca’ Foscari, our role is to transform complex environmental and health data into information that is meaningful at the level where decisions are actually made. It is not enough to establish that climate change or pollution affects health. Policymakers need to know which populations and territories are most vulnerable, how risks are distributed, and where an intervention could have the greatest impact.

We therefore combine environmental, climatic, health, and socioeconomic information and use statistical methods capable of detecting inequalities that may be hidden in national or regional averages. This is particularly important for vulnerable groups and smaller geographical areas where conventional indicators may not provide a sufficiently detailed or reliable picture.

The greatest challenge is not simply the volume of data. It is the heterogeneity of the data: they come from different institutions, cover different periods, use different geographical scales, and have different levels of quality and accessibility. We need to communicate these limitations and uncertainties without making the results unusable. Good policy evidence must be scientifically rigorous, but it must also be interpretable, timely, and connected to a realistic course of action. PLANET4HEALTH was designed precisely to address this fragmentation and develop interoperable tools that can support preparedness and policy decisions.

 

A key element of Horizon Europe projects is governance, and PLANET4HEALTH places a strong emphasis on continuous dialogue with its External Advisory Board (EAB). Can you share an example of how the EAB’s feedback has directly shaped the development of your technical tools and early warning systems?

One important contribution by the External Advisory Board has been to remind us that technical tools must be designed from the beginning with their final users in mind. An early warning system is not useful simply because it produces a prediction; it becomes useful when public authorities can understand the signal, trust it, and know what kind of action it should trigger.

For example, in the development of our digital tools and early warning approaches, the EAB’s feedback has helped us focus not only on model performance, but also on interpretability, comparability across case studies, and usability for decision makers. This means paying attention to questions such as: What indicators are most relevant for local authorities? How should uncertainty be visualized? What level of spatial detail is useful without creating misleading precision? And how can alerts be linked to feasible preparedness or prevention actions?

This feedback has encouraged us to think of the platform not as purely scientific output but as a decision-support environment. The tools must allow users to explore data, understand drivers of risk, and compare possible scenarios. In this sense, the EAB helps us keep the work grounded in practical governance needs, rather than developing models that remain only in the research community.

 

Dealing with diverse case studies, from air pollution in South Africa to food safety in Central Europe, requires a vast bird’s-eye view. How does the EAB help you maintain a cohesive global vision while addressing highly localized environmental issues?

The diversity of the case studies is one of the strengths of PLANET4HEALTH, but it also creates a methodological and governance challenge. Air pollution in South Africa, food contamination in Central Europe, vector-borne diseases, and climate-related mental well-being are very different issues. They involve different data sources, institutions, exposure pathways, and policy contexts. At the same time, they all raise a common question: How does environmental degradation affect human, animal, and ecosystem health, and how can societies respond earlier and more effectively?

The EAB helps us maintain this common frame. It brings an external perspective that is not limited to one case study or one discipline. This is very valuable because it pushes us to identify what is transferable across contexts: common indicators, shared principles for data integration, comparable approaches to vulnerability, and common standards for communicating uncertainty.

At the same time, the EAB helps ensure that we do not impose a one-size-fits-all approach. Local context matters enormously. Data availability, institutional capacity, cultural practices, and policy priorities differ from place to place. The challenge is to develop tools and lessons that are general enough to be replicated but flexible enough to be meaningful locally. The EAB supports precisely this balance between global coherence and local relevance.

 

Policy making often operates on different timelines compared to scientific research. What specific strategies is PLANET4HEALTH implementing to ensure that local and European policy makers don’t just receive data at the end of the 4-year cycle, but are engaged throughout the process?

We are treating engagement as part of the research process, rather than as a communication activity that begins after the research has finished. Stakeholders are involved in identifying problems, assessing available data, defining useful outputs and discussing how the tools could fit into existing decision-making procedures.

During the project’s first year, stakeholder workshops were already organized around the early warning system for vector-borne diseases, the adoption of air-pollution tools in South Africa, and an early reporting system for PFAS and other pollutants in Central Europe.

The South African case study illustrates the value of this continuous dialogue. Researchers engaged directly with government departments to understand their immediate concerns. A discussion about waste collection and a rat infestation revealed a connection to informal waste burning and air pollution. Listening to what authorities were dealing with in practice helped the researchers identify a concrete area where evidence could support action and helped build trust between the parties.

Alongside local workshops, the project uses its External Advisory Board, consortium reviews, policy briefs, training activities and collaboration with the wider Planetary Health Cluster to create repeated points of contact with decision makers. This allows feedback to influence the research while there is still time to adapt it.

 

Data fragmentation across different institutions is a known bottleneck. How will the open-access digital platforms and tools developed by Ca’ Foscari and its partners empower public authorities to make truly “proactive” rather than “reactive” decisions?

A proactive system brings together information that is usually considered separately. Instead of waiting for mortality, disease, or contamination data to reveal that a crisis has already occurred, authorities can examine environmental conditions, exposure patterns, vulnerable populations, and emerging trends within an integrated system.

PLANET4HEALTH aims to collect and organize existing and new data, develop interoperable digital prototypes, and provide open-access tools and research materials to public authorities and researchers. These tools should help users move from asking “What happened?” to asking “Where is the risk increasing, who is likely to be affected, and what intervention can be made now?”

Open access alone, however, is not sufficient. Data must be documented, compared, managed ethically , and presented in an understandable form. Planetary health governance must also integrate animal, environmental, and food-system data rather than relying only on human health datasets.

 

Finally, looking ahead to the completion of the project, what would a “successful policy impact” look like for you? What is the main legacy you hope PLANET4HEALTH leaves in the field of planetary health governance?

For me, successful policy impact would mean that PLANET4HEALTH does not remain only a research project but becomes part of how institutions think and act on environmental and health risks. A strong outcome would be seeing our tools, indicators, and methodological approaches used by public authorities to support prevention, adaptation, and more integrated planning.

Success would also mean that the project helps policymakers recognize health inequalities as an essential part of environmental governance. Climate and environmental risks are not distributed equally, and policies should reflect that. If our work helps institutions identify vulnerable territories and populations earlier and design more targeted responses, then the project will have made a meaningful contribution.

The legacy I hope PLANET4HEALTH leaves is a practical model for planetary health governance: interdisciplinary, data-driven, transparent, and oriented toward action. This means stronger connections between researchers, public authorities, citizens, and stakeholders; better integration of fragmented data; and tools that help transform early signals into early action.

Ultimately, the goal is not only to produce knowledge but to make that knowledge usable. If PLANET4HEALTH helps embed a One Health and planetary health perspective into everyday policy decisions, then its impact will continue beyond the formal end of the project.

The interview was conducted by Giulia Ballarin (Ca’ Foscari University of Venice)

 

SOURCES AND FURTHER READING

Cross-project collaboration

About the project:

PLANET4HEALTH – TRANSLATING SCIENCE INTO POLICY: A Multisectoral Approach to Adaptation & Mitigation of Adverse Effects of Vector-Borne Diseases, Environmental Pollution and Climate Change on Planetary Health; funded by the European Union. Grant Agreement No. 101136652. (2024 – 2028)

Project’s LinkedIn

Browse through the project’s deliverables and publications on its Zenodo webpage

Meet the partners on the YouTube channel

Do you want to know more about the policy engagement toolkit?

Do you want to share your experience in policy engagement? Do you think about contributing to the policy engagement toolkit? Feel free to contact Tome Sandevski via science-policy@pvw.uni-frankfurt.de

Format: Conference – Cross-Project Collaboration

Summary

To ensure scientific evidence translates into impactful policy, a direct exchange between researchers and policymakers is crucial. This event aimed to bridge the gap between the science world and policymaking actors at both local and national levels. It served as a key platform for scientists to effectively disseminate project results and suggestions, and for policymakers to voice their practical needs, concerns, and priorities, ensuring the science remains relevant and actionable.

Jointly organized by Erasmus+ ENGAGEgreen and the Horizon Europe project PLANET4HEALTH, and hosted by Pompeu Fabra University in Barcelona (PLANET4HEALTH project partner), the topics covered a broad and crucial spectrum, focusing on urban, environmental and health policies.

The event promoted and enabled cross-project collaboration and engaged diverse stakeholder groups such as local authorities, national ministries, business sector and civil society, establishing the foundation to maximize the impact of EU-funded research and ensure the long-term sustainability of the developed tools and recommendations.


How does the format work

Before the event

The ENGAGEgreen unit within the Department of Economics of Ca’ Foscari University, which also manages PLANET4HEALTH, convenes preliminary meetings with both consortia to establish a central theme. Together with partners and advisory board members, they curate a list of subject-matter experts aligned with the chosen topic.

Once availability is confirmed, the coordinating team finalizes the program and session lineup of speakers. Regular online meetings with the host university are maintained to ensure alignment and prevent logistical oversights.

Invited contributors receive comprehensive briefings regarding the venue, schedule, and reimbursement procedures. They are also provided with a final panel list and speaker biographies to familiarize with each other. Reminders are sent to both in-person and remote presenters.

During the training

Organizers manage the welcome and registration of attendees. The team facilitates remote connections for virtual speakers and coordinates with catering staff to ensure refreshments align with scheduled breaks.

After the training

The organizers send a message of thanks to speakers and participants, inviting them to follow the project’s updates on social media, and asking to complete a feedback survey to evaluate the session’s impact and organization.

Participants

22 researchers

3 policymakers

1 NGO/civil society

7 project/research managers

 

Challenges (and the way to address them)

  • Finalize the speakers’ lineup and consequently the program well in advance to have enough time for promotion before registration deadline. Mitigation measures: regular meetings between core organizational teams (e.g. main organizer and host).
  • Speakers unavailable in-person at the last minute. Mitigation measures: set up an online meeting link in advance and select a room with the proper equipment in the event of a hybrid session. Send an email reminder the day and 1 hour prior to the event to make sure the remote speakers are connected on time.

Tasks and ressources

Main organizer’s team

  • Content of the event: coordinates agenda, contacts partners to inquire about the most suitable speakers and finalizes the lineup for each session.
  • Logistical aspects: sets up the pre-registration & communication, meeting room and catering services.

Hosting institution

The hosting institution is involved in all preliminary phases, but above all in all logistics aspects in loco such as contact with catering services, printing of essential material and booking of the room. Possible support in identifying nearby accommodations for speakers.

Speakers

Panellists meet separately with the organizers for a briefing on the topics, the background of the other speakers and the session format (e.g., individual presentations, roundtable discussions, or Q&A). Receive timely updates on timing, logistics, and presentation requirements.

 

Required funding for activities

Reimbursement for travel/accomodation of some speakers.

Catering services for the informal moments such as coffee break and networking lunch at the end of the training.

 

Sources and further reading

LinkedIn post

MEDIALAB UGR event press release

PLANET4HEALTH project website

 

Do you want to know more about the policy engagement toolkit?

Do you want to share your experience in policy engagement? Do you think about contributing to the policy engagement toolkit? Feel free to contact Tome Sandevski via science-policy@pvw.uni-frankfurt.de

 

Interview with Mike Young

About Mike Young

black and white picture of Mike Young
credits: Mike Young Academy website

I am the founder of Mike Young Academy, a Copenhagen-based agency that offers workshops for researchers and science communication professionals, and social media audits for universities.

 

I am the former editor of the English-language University Post (2009-2016), a media hub for a community of reporting students and scientists in Copenhagen. Before this I worked for many years as both a journalist and as an experienced lecturer in media studies.

My book Social Media for Research Impact, co-authored with Marcel Bogers, was published by Routledge in January 2026.

 

Questions

  • During the 2024 Research Communication Week organized by Ca’ Foscari University of Venice, you gave the workshop “Social Media for Researchers,” in which you presented a mindful approach to social media. How does this translate in research communication?

Mindful in this context means the following: researchers should use social media to let social media help their science, that is, disseminate their work, find people to work with, get new ideas, and collaborate with others. But they should not get drawn into the gamification and competition that the social media platforms themselves promote and that academia itself promotes in other contexts. This means not competing for engagement metrics like reach, followers, and attention. Social media should be used for your science, and ultimately for your professional satisfaction, not to brand yourself, or somehow win in a career game. This means using social media to reach, find, think with, and collaborate with singular new people and at your own pace, not trying to reach many people at the same time.

Beyond being mindful, scientists should be aware that there are ethical reasons for acting on social media. These can sometimes conflict with the mindful practices.

 

  • Can social media amplify the policy impact of science?

Yes. Directly by scientists with specific expertise areas joining and helping to inform conversations about the specific policy-related issues that are related to, and surround, their own specific research area. Indirectly by helping to put their research and expertise into the conversations of key stakeholders like funders and government officials, etc.

 

  • Can you give us a preview from your and Prof. Marcel Bogers’s upcoming book Social Media for Research Impact?

Social Media for Research Impact reviews the effects of the professional use of social media on science and scholarship, providing practical tips, tools, and guidelines for platforms, practices, and routines on social media for academics. It offers a series of case studies from researchers worldwide and illustrates the diverse and often unexpected ways social media enhances academic work, from building collaborative networks and expanding audience reach to creating real-world impact.

 

  • Researchers and science communicators are leaving X (Twitter) for other microblogging platforms, what are the best alternatives? How could they curate feed and search and find the right influential members of the science community?

Bluesky looks to be the best alternative microblogging platform at present. Just like on X, you can set up lists of key people. Unlike X, they are, as a default, public, and this takes away part of their usefulness. What is good about Bluesky however, relative to X, is that you can have much more control of your newsfeed. This keeps your focus as a scientist, as you can almost free yourself of political posts, influencers, and marketers.

Starter packs on Bluesky are also an interesting new feature that allows people to share groups of influential sets of scientists and set up communities.

 

  • Which tips would you give to researchers in need to connect and engage with journalists and policymakers?

In my workshops I have scientists set up specific routines or networking pathways to reach these two groups on LinkedIn and other social media.

 

Mike Young has been interviewed by Giulia Ballarin (Ca’ Foscari University Venice)

Do you want to know more about the policy engagement toolkit?

Do you want to share your experience in policy engagement? Do you think about contributing to the ENGAGEgreen Policy Engagement toolkit? Feel free to contact Tome Sandevski via science-policy@pvw.uni-frankfurt.de

The Twin Transition: Bridging Science and Policy for a Sustainable Future

How does the format work?

The ENGAGEgreen project aims, among other things, to strengthen universities’ capacity to engage in meaningful dialogue with policymakers, fostering equitable collaborations that generate concrete and socially relevant outcomes. Central to the project are the themes addressed in its seminar series: namely, the ecological and digital “twin transition” that constitutes the core focus of ENGAGEgreen.

This document, produced by the team from Ca’ Foscari University of Venice, offers a synthesis and critical re-elaboration of two seminars held with academic experts on topics of particular relevance to the ENGAGEgreen initiative.

The seminars were titled:

A diverse group of scholars, researchers, entrepreneurs, and policymakers contributed to these seminars. The discussions were rich and multifaceted, generating a wide range of insights. At the end of each meeting, several participants were invited to provide written reflections. A number of colleagues agreed to contribute to this collective effort to identify and articulate key factors that can strengthen the connection between scientific research and policymaking processes.

The reflections presented here were guided by a set of questions that grounded the discussion in the concrete experience of the contributors – senior academics with extensive expertise in leading international research projects. The guiding questions were as follows:

  1. Based on your professional knowledge and experience, what kind of cooperation between policymakers on the one hand and academics and researchers on the other is necessary to design and implement effective policies to address the consequences of climate change?
  2. Based on your professional knowledge and experience, what role can financial markets play in supporting the green transition?
  3. Based on your professional knowledge and experience, how can we distinguish between companies that are genuinely committed to the sustainability transition and those that engage in greenwashing practices?
  4. Based on your professional knowledge and experience, do you think the European Commission should review any of the initiatives undertaken so far? If so, in which direction should such revisions be gone?

 

The main themes and insights distilled from the exchange among the experts are found below.

2. Based on your professional knowledge and experience, what kind of cooperation between policymakers on the one hand and academics and researchers on the other is necessary to design and implement effective policies to address the consequences of climate change?

A close, structured, and ongoing cooperation between policymakers and the academic/research community is essential for effective climate change policy. Political decisions should be “informed and supported” by scientific research. Moreover, rigorous scenario analysis – combining climate science, socioeconomic projections, and long-term modelling – must be a core component of any policy dialogue.

More specifically:

  • Interdisciplinary research and scenario analysis as foundation

Researchers must develop robust, evidence-based climate, environmental, and socioeconomic scenarios that policymakers can use to anticipate the impact of different policy paths, assess trade-offs and make informed decisions. Scenario analysis has proven a valuable tool for navigating uncertainty and design resilient climate and adaptation policies.

  • Institutionalized, two-way dialogue mechanisms

Instead of ad hoc consultations, institutional channels (e.g., advisory boards, policy-research consortia, regular working groups) should be established to ensure continuous exchange. This helps new scientific evidence to be integrated and policies to be adapted as knowledge evolves. Reports on bridging science and policy highlight the importance of concise, relevant summaries of scientific findings (policy briefs), to make research usable for decision makers.

  • A holistic assessment of environmental, economic, and social impacts

Effective climate policies require not only the mitigation of emissions but also consideration of economic viability, social equity, resilience, and adaptation. Interdisciplinary research combining environmental science, economics, and the social sciences is crucial.

  • Transparency and stakeholder engagement

Policies designed with input from researchers, civil society, business, and other stakeholders gain legitimacy, reflect a broad perspective, and are more likely to succeed. A collaborative approach increases public trust and enables more equitable, inclusive climate action.

In conclusion, cooperation between policymakers and researchers should be institutional and continuous, combining rigorous scientific analysis (scenarios, modeling, data) with inclusive, interdisciplinary dialogue. Only through such a partnership can climate policies be scientifically sound, socially equitable, economically viable, and adaptive over time.

2. Based on your professional knowledge and experience, what role can financial markets play in supporting the green transition?

Financial markets can – and should – play a central role in enabling the green transition. The points about the necessity of mobilizing funds and diversifying risk, together with the emphasis on financing voluntary mechanisms (carbon credits, biodiversity, restoration), underline two complementary roles: providing resources and incentivizing sustainable investment.

Concretely, financial markets can contribute by

  • Mobilizing capital toward green investments

Instruments such as green bonds, sustainable bonds, and ESG-linked funds channel resources to renewable energy, energy efficiency, clean technologies, circular economy, restoration and other environmentally beneficial projects.

  • Diversifying risk and attracting private investors

By pooling resources and spreading risk across investors, financial markets make green projects more viable. This is particularly important for large-scale or long-term investments, which often require upfront capital and have long payback horizons.

  • Driving innovation and scale-up of sustainable technologies

Through financing mechanisms, markets can support startups and companies developing green technologies – facilitating diffusion of innovations and structural transformation of the economy.

Supporting mechanisms beyond direct investments – e.g., carbon credits, biodiversity credits, restoration finance

Financial support for voluntary environmental measures (carbon offsetting, biodiversity projects, nature-based solutions) can complement regulatory interventions, especially where public resources or regulatory coverage are limited.

  • Embedding environmental risks into financial evaluation and risk management.

Through tools like climate scenario stress-tests and risk assessment frameworks, financial institutions and markets can internalize climate risk, making sustainability part of standard financial decision making.

The effectiveness of finance depends, however, on enabling conditions:

  • Clear regulatory frameworks and definitions (e.g., sustainable activities taxonomy)

Investors need clarity about what counts as “green” or “sustainable” to channel funds credibly.

  • Transparency, disclosure standards, and independent verification

To avoid “greenwashing,” firms and financial products must provide reliable, comparable ESG and impact data. Sustainability reporting and ESG disclosure regime are key.

  • Coordination between public and private capital

Given the scale of investment required for transition – especially in infrastructure, energy, and large-scale environmental projects – public incentives (subsidies, guarantees, regulation) are often necessary to reduce risk and attract private capital.

In conclusion, financial markets are not just passive funders – they can act as enablers and accelerators of the green transition, provided they operate under robust regulatory frameworks, transparency requirements, and a long-term vision of sustainability.

3. Based on your professional knowledge and experience, how can we distinguish between companies that are genuinely committed to the sustainability transition and those that engage in greenwashing practices?

The reasonable view that companies must be properly understood and that clear metrics, standards, and credible certification are essential highlights the core challenge: distinguishing genuine commitment from superficial claims requires sound governance, transparency, and accountability.

Key criteria and mechanisms

  • Mandatory, standardized ESG reporting and disclosure

Companies should publish regular, comparable, and independently verified sustainability reports (environmental, social, governance data), covering emissions, resource use, social impact. This allows stakeholders (investors, regulators, civil society) to judge performance over time.

  • Use of recognized, independent certification schemes and sustainable-finance standards

Instruments like green bonds or sustainability-linked bonds should follow accepted frameworks and be verified by independent third parties, to ensure credibility of the environmental claims.

  • Assessment of “additionality” and genuine impact, not just intentions

It is crucial to evaluate what companies would have done in the absence of “green” labeling; only net improvements compared to a realistic baseline should count.

  • Ongoing monitoring, transparency, and stakeholder scrutiny

Sustainability should not be a one-off advertisement but a continuous commitment: audits, public reporting, stakeholder engagement, and accountability mechanisms must be in place.

  • Alignment with objective, science-based frameworks and regulations

For instance, compliance with the EU Taxonomy for Sustainable Activities can help ascertain whether a company’s activities truly contribute to environmental objectives.

In conclusion, distinguishing genuine sustainability from greenwashing requires a governance infrastructure: standardized reporting, independent verification, impact assessment, accountability, and regulatory alignment. Without these factors, “green” claims risk being nothing more than marketing.

4. Based on your professional knowledge and experience, do you think the European Commission should review any of the initiatives undertaken so far? If so, in which direction should such revisions go?

A review of existing initiatives is justified and, if done properly, could strengthen the effectiveness, inclusiveness and credibility of the European green policy framework. Based on the responses received and informed by recent developments and challenges, the following directions are suggested:

  • Stronger support for Small and Medium-Sized Enterprises (SMEs) and smaller actors

Large firms often have resources to meet ESG standards and access green finance; SMEs risk being left out. The Commission should create dedicated support mechanisms (technical assistance, preferential financing, simplified procedures) for SMEs to enable widespread, inclusive participation in the green transition.

  • Reinforcing regulatory frameworks for sustainable finance and transparency

To prevent greenwashing and increase trust, the Commission should promote or mandate standardized ESG disclosure, encourage use of recognized sustainability standards and certification, and ensure that financial instruments labeled as “green” meet strict, science-based criteria (for example, complying with the EU Taxonomy).

  • Promoting a holistic, interdisciplinary, and participatory governance model

Climate policies should integrate environmental, economic, and social dimensions: mitigation, adaptation, social equity, resilience, biodiversity, and long-term sustainability. Collaboration among science, civil society, the private sector, and public institutions should be fostered.

  • Encouraging long-term investments and support for innovation

The Commission should incentivize sustainable investments that have long payback periods – for example, renewable energy infrastructure, circular economy, nature-based solutions, biodiversity restoration – through green bonds, subsidies, public-private partnerships, and guarantee schemes.

  • Establishing robust monitoring and evaluation of policy impact

Policies should be regularly assessed using scientific evidence, data, and transparent metrics; adjustments should be made when necessary. This helps ensure that declared objectives translate into real environmental, social, and economic outcomes.

In conclusion, a revision of current initiatives should aim at making the green transition more inclusive, transparent, science-based, and resilient – with a special focus on SMEs, long-term financing, robust governance, and equity. Such a revision would strengthen the credibility and effectiveness of European climate policy, making it more likely to achieve its goals in a fair and sustainable manner.

 

Authors: the ENGAGEgreen Project, Venice Unit – Marco Corazza, Michele Marzulli, Giulia Ballarin, and Stefano Campostrini.

They express their heartfelt gratitude to all the seminar contributors, namely:

D. Barro, Ca’ Foscari University of Venice
H. Bersini, FARI Institute of Brussels
M. Bidoia, Ca’ Foscari University of Venice
M. Billio, Ca’ Foscari University of Venice
A. Calvi, Modefinance
M. Costola, Ca’ Foscari University of Venice
G. Figà-Talamanca, University of Perugia
G. Filograsso, Ca’ Foscari University of Venice
A. Fronzetti Colladon, University of Perugia
S. Gentner, DG European Commission
R. Giacometti, University of Bergamo
C. Giupponi, Ca’ Foscari University of Venice
B. Guardabascio, University of Perugia
A. Mistretta, Bank of Italy
M. Patacca, University of Perugia
M.A. Pigato, World Bank’s Consultant
J.M. Ricci, University of Bergamo
L. Segneri, University of Perugia
G. Torri, University of Bergamo
K. Vozian, Hanken School of Economics

Do you want to know more about the Policy Engagement Toolkit?

Do you want to share your experience in policy engagement? Do you think about contributing to the policy engagement toolkit? Feel free to contact Tome Sandevski via science-policy@pvw.uni-frankfurt.de

Bilingual Webinar: “Agri-food Policy: A Comparison between France and Italy”

Key Features in a nutshell

  • Bilingual webinars are the ideal format to virtually put face-to-face scientists and local/regional policymakers and break the language barrier.
  • The remote component and its short duration (1h an half maximum) allow flexibility in terms of time, which meets the needs of the often-busy schedules of policymakers.
  • Online formats such as webinars are more sustainable than in-person transnational meetings in terms of time, costs and inclusivity.
  • The Q&A and comments sections of the platforms allow the interaction with a broader public such as civil society.

 

How does the format work

Université Lumière Lyon 2 and Ca’ Foscari University of Venice have piloted the bilingual webinar format, within the framework of the Erasmus+ project ENGAGEgreen: Enhancing Institutional Capacities for Policy Engagement for Green and Digital Transitions.

This type of webinar format, with the addition of Remote Simultaneous Interpreting (RSI), allows local and regional policymakers, who might not be familiar or comfortable enough to carry out a discussion in a different language, to actively participate in the webinar.

In their inclusivity, bilingual webinars help foster stronger relationships among host institutions and policymakers, thus broadening the network, and engaging in the discussion also the civil society.

 

Participants (including organizers and speakers):

10 Researchers

1 Student

9 NGO/Civil society

7 University personnel (Research/Project managers)

4 Other (freelance, company, Coldiretti)

 

Before the webinar:

In preparation for the webinars, host institutions meet online bilaterally to decide on common topics, possible speakers and the target audience. Subsequently, host institutions and speakers agree on the agenda and time slots dedicated to each speaker, to be included in the online registration form and communication material to be shared on websites and social media.

It is advisable to share with the interpreter the presentations or other support materials.

The videoconference platform chosen for this webinar format is Zoom. It allows RSI, the creation and customization of a registration form and automated reminders to attendees (e.g. 1 week, 1 day and 1 hour before the event), as well as follow-up emails and surveys.

15 minutes prior the start of the webinar the Research manager (or other support staff) initiates a “Zoom practice session” together with speakers, moderator and interpreter. This is to confirm all technical aspects such as audio, selection of language, and sharing of presentations, are ready for a smooth presentation.

 

During the webinar:

During a 1-hour webinar, a lineup of 3 speakers (ideally 1 moderator, 1 researcher and 1 policymaker from the respective regions/nations) will shortly present their cases and related challenges, to be followed by a round of open discussion, and concluding with taking Q&A from the broader public.

With the support of RSI, which translates the conversation in real time, participants to the webinar are able to follow the discussion without breaks and without the possible misunderstandings of listening/speaking in a language that is not native.

Research managers (or other administrative staff) can support the back-end moderation of the webinar, such as select questions from the participants, and assist the speakers and translators in the event of technical issues.

The structure of the programme is as follows:

15 minutes before the start – practice session with speakers, moderator and interpreter

5 minutes of welcoming & project introduction

15 minutes for the presentation of Speaker 1

15 minutes for the presentation of Speaker 2

5-10 minutes of discussion among speakers

10 minutes for the Q&A

(It is advisable to keep the overall duration of the webinars under 2 hours).

 

After the webinar:

The webinar is followed by social media posts to communicate the outcomes of the discussion. An automated follow-up email is sent to all participants including a short evaluation questionnaire and the link to the ENGAGEgreen project’s website.

This format of webinars can also be replicated with other project partners or stakeholders or repeated annually as a form of follow-up and to take in the state-of-the-art of the topics discussed.

 

Challenges (and way to address them)

  • Identification of common topics of interests between the two national institutions. Mitigation measures: monitor common areas of study, investigate with other departments/units of the university about scientists/researchers to involve, contact the already existing network of policymakers.
  • Match schedules of the speakers. Mitigation measures: propose multiple dates and time slots well in advance from the final date of the webinar. Set preliminary and recurrent meetings, to confirm the agenda and keep everyone updated.
  • Possibility of increasing the number of languages and speakers, but this implies a longer duration and higher translation costs. Mitigation measures: investigate the possibility of using AI tools to generate subtitles or interpretation.
  • Production of promotion material in both languages and carry out parallel promotion both on- and offline. Mitigation measures: Create some draft posters/promo material in a common language (e.g. English) and have each partner translate in the respective native language. Moreover, each should disseminate the promo material with the respective networks/dedicated mailing lists.

 

Tasks and Ressources


Project team

The personnel from the department/unit directly involved in a specific project liaise with other structures of the university/institution to identify the most suitable speakers on the chosen topic, both from academia and among policymakers and other organizations and stakeholders.


Knowledge exchange managers and research managers

Knowledge exchange managers and research managers play a key role in all phases of the organisation of webinars, from bilateral preliminary meetings to post-webinar debriefing. They can help identify possible topics for the webinars and coordinate the drafting of the programme. Moreover, they can assist in organising the webinar, like identifying the most suitable platform and setup the webinar, contact interpreters, or moderate the session. In addition to that, they can liaise with communication offices to give support in the preparation of press releases and social media posts before or after the webinars.


Speakers: Scientists/Researchers and Stakeholders

Researchers: The researchers need a clear understanding of the context in which they are speaking. Their contribution should balance scientific rigor with relevance for policy development. They should deliver high-value scientific content – not something obvious to the audience – while ensuring it is accessible to non-scientists. They must also adhere to the fast-paced timing typical of online events.

Stakeholder/Organization: It is important to involve individuals who represent a specific sector (for example, an economic sector) and who can effectively engage with researchers. This requires a sufficiently strong knowledge base to understand and meaningfully discuss the scientific issues presented.

Moderator: Given the complexity of connecting research and policy, the moderator’s role is to keep the discussion aligned with the objectives of the webinar. The moderator should be able to guide speakers back to the intended goals if the conversation diverges.

 

Required funding for activities

If the hosting institution does not have a licensed version of Zoom, which allows the webinar format, upgrade costs may apply.

Given the bilingual nature of this format of webinars, Remote Simultaneous Interpreting costs are required. AI-generated translation has not yet been considered.

 

Examples

Ca’ Foscari University of Venice website
Université Lumière Lyon 2 website

Engaging with the Policy Alumni Community

Key Features in a Nutshell

The event Engaging Green Policy Decision Making, organized by the project team of ENGAGEgreen of Ca’ Foscari University of Venice, its Alumni Brussels Chapter, and hosted by Ca’ Veneto (seat of the Veneto Region in Brussels), hosted participants from the alumni community living and working in the political capitals of Europe who are likely to be involved in policymaking institutions or other similar entities.

Held concurrently with the ENGAGEgreen Dissemination and Stakeholders Conference, the informal networking event gathered participants from a preexisting pool of contacts (alumni). Already familiar with the university and the region (subnational Italian government authority), they were more likely to attend, providing a natural opportunity for them to reengage with each other and explore the project’s topics.

The program includes a dialogue between a moderator and a researcher involved in the project in which the former leads the discussion with questions on the chosen topic and welcomes questions from the audience.

How does this Format work?

Before the event

Preliminary meetings between the project team and the hosting institution are organized to present the initiative and share the rationale of the event and to confirm the date and time and the possible supporting staff available. Consequently, the organizers arrived at a consensus regarding the conception of an event that would encompass the formality of an academic event while also incorporating the informality of a shared reflective moment. Given the busy schedule during a working day, it was organized outside working hours and at its conclusion a light cocktail was offered by the host institution.

One or more meetings with Alumni representatives are needed to align on topics, speaker(s), and promotion of the event.

Finally, the communication activity: a LinkedIn event post by Ca’ Foscari Alumni Brussels Chapter and promotion by the speakers and organizers.

During the event

All organizers meet in advance to finalize the setting and schedule and to welcome the attendees. Being an informal event, no registrations are required.

After the event

The organizing university sends a message of thanks for the co-hosts, and another for the participants, inviting them to follow the project’s updates on social media, and asking to complete a short questionnaire providing feedback on different aspects of the event.

 

Challenges (and way to address them)

  • Uncertainty about the number of attendees and spaces required; mitigation measures: set up a registration form with a deadline, so that the number of possible participants can be known at least a day in advance
  • Alumni present in the region; mitigation measures: scout beforehand regarding the presence of an alumni community; if not present, involve alumni from other partner universities present in the region or change the target audience depending on the co-organizers network there

 

Tasks and Resources

Project team and host institution

The personnel from the university directly involved in the project liaise with the host institution to identify the most suitable speaker or moderator on the chosen topic, both from academia and among policymakers and other stakeholders. They organize regular online meetings to coordinate on registration, support staff, and possible infrastructures/services needed (e.g., screen, microphone, promotional material to be printed).

Speakers

Moderator: Meets online with organizers and the main speaker to confirm the schedule and agree on topics and questions. In this case, the moderator is also part of the alumni community, a vital link to the target audience.

Professor: Meets online with organizers and the main speaker to define the topics, based on their expertise, and the attendees. Decide on the topic and try to identify the main issues that may concern the invited guests.

 

Do you want to know more about the policy engagement toolkit?

Do you want to share your experience in policy engagement? Do you think about contributing to the policy engagement toolkit? Feel free to contact Tome Sandevski via science-policy@pvw.uni-frankfurt.de

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